Secretary (CFO)

Responsibilities:

• Monitor tasks, projects, reports, and deadlines to ensure timely completion and follow-up.

• Coordinate the CFO’s calendar, including meetings, appointments, conferences, teleconferences, and travel arrangements.

• Answer calls, respond to queries, manage emails, and follow up with management, staff, clients, and stakeholders.

• Prepare letters, reports, correspondence, and other documents as required.

• Schedule and coordinate meetings, prepare materials, take minutes or dictation, and circulate documentation and action items.

• Liaise with internal and external stakeholders to obtain information, coordinate requests, and follow up on outstanding matters.

• Plan, organize, and coordinate events and meetings for key management personnel.

• Attend meetings and events as a representative of management when required.

• Source and order stationery, office equipment, and other administrative supplies as needed.

• Provide administrative, finance support, and perform other duties assigned by management.

Requirements:

• Minimum of five CXC subjects, including English and Mathematics.

• Degree or relevant qualification in Project Management, Business Administration, or a related field.

• At least two years of experience in a similar administrative or executive support position.

• Proficiency in Microsoft Office, word processing, spreadsheets, databases, and other relevant computer applications.

• Excellent written and verbal communication skills with strong telephone etiquette.

• Excellent organizational, time-management, and multitasking skills.

• Strong attention to detail and accuracy in preparing and managing documentation.

• Ability to work independently with minimal supervision and manage a flexible schedule.

• Professional, efficient, self-motivated, and able to maintain confidentiality and discretion.

• Ability to work effectively as part of a team and communicate professionally with staff, clients, and stakeholders.