Executive Assistant

Responsibilities:

• Manage the CEO's calendar, appointments and daily schedule.

• Plan meetings, prepare agendas and organize briefing materials.

• Track deadlines and prioritize the CEO's tasks and commitments.

• Monitor action items and ensure timely completion.

• Coordinate with managers and staff to support CEO initiatives.

• Follow up on outstanding tasks and escalate issues when necessary.

• Draft and manage correspondence, reports and official documents.

• Maintain accurate records, files and meeting documentation.

• Assist with billing, invoicing and basic bookkeeping using accounting software.

• Provide confidential administrative and executive support to the CEO.

Requirements:

• Experience as an executive/personal assistant, administrator or similar role.

• Strong planning, organisation and time-management ability.

• Fair-to-good accounting / bookkeeping knowledge (developable); comfortable with figures and billing.

• Strong problem-solving and execution — gets things done under tight deadlines.

• Excellent written and verbal English; accurate, professional correspondence.

• High discretion and integrity with confidential information.

• Computer literate (email, documents, spreadsheets); able to learn Zoho Books.