Administrative Assistant

Location: Georgetown, GY

Duties/Responsibilities:

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute emails, correspondence memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements:

• High School Diploma, Guyanese or foreign (it is not necessary to be validated in Guyana).
• Bilingual English – Spanish, will be an asset
• Previous experience in a construction or machinery business, will be an asset
• Previous experience as an Administrative Assistant, (not mandatory)
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and scan machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills